Companies can share documents through the dataroom in a secure and efficiently. This is particularly crucial for companies that are involved in financial transactions such as mergers and acquisitions, in which documents that are sensitive must be scrutinized by the sell-side or potential investors. Most of the time, these documents are highly confidential and can’t be shared via email or other tools for sharing files, without a risk of data leakage or breach of compliance.
Moreover, the ability to design custom watermarks and restrict viewing to specific domains makes sure that confidential documents don’t be exposed. It also allows users to monitor all document activity and easily see who has viewed which documents and when. Lastly, a virtual data room is available 24/7 through various channels (phone, email, live chat) and makes it simple for users to have questions answered and get prompt answers from a professional.
It is also worth mentioning that the security features of a VDR go beyond the typical requirements by allowing data to be encrypted both in storage and during transit, as well as adding dynamic watermarks to all printed and viewed documents. This means that, even if the printed or downloaded versions of a specific document are released to the public, information thieves won’t be capable of accessing the sensitive data of your company.
Check out the websites of the providers to compare their features and security measures. A reputable virtual data room provider will also provide an initial trial period for free so you can try the system before check that article The Role of Virtual Data Rooms in IPO Preparation investing in it.
